How to Price Bookkeeping Services for Small, Medium, and Large Clients

Experience plays a significant role in determining bookkeeper rates. More experienced bookkeepers are typically able to charge higher rates based on their level of expertise and proven track record. Whether a bookkeeper is self-employed or employed by a company can also affect the pricing.

Making sure your books are in order can help you save on taxes, stress, and give you the insight to improve efficiency and increase your revenue. Whether you outsource your bookkeeping or decide to hire someone in-house, it’s no question that this is an important position to consider when managing your business. Let’s jump into the details and explore your options for bookkeeping as a small to medium sized business.

  1. Instead, it’s more of a holistic view of time, resources, and the ability to become more efficient that will make or break your decision.
  2. And in turn, these certifications can increase your expertise (and your pricing).
  3. One way you can determine how much to charge is to tie each task to a dollar amount.
  4. If a client takes advantage of multiple services, charge accordingly.

The type and number of certifications a bookkeeper has can impact the actual cost of their service. The level of review and interaction with your bookkeeping team can also vary by provider. Make sure to ask about anything important to you, so that both you and your provider can know what to expect.

$200 – $1,000+ average cost per month (part-time)

It’s crucial to discuss pricing and services with potential bookkeepers to get an accurate estimate of the cost. The fees charged by bookkeepers can vary depending on several factors, such as location, experience, certifications, types of services offered, and client size. It’s important to obtain quotes from different bookkeepers and discuss your specific needs to determine the potential cost of hiring a bookkeeper. When setting their rates, bookkeepers need to assess their own costs, market demand, and client needs. If you’re having trouble determining how much to charge a client, it’s perfectly fine to start out working with them at an hourly rate and moving to a fixed rate later on.

Bookkeeping cost factors

As we close, I want to share a few talking points to help you share with the potential client about why it would be better for that person to hire you as a contractor instead of as an employee. We can fully wipe your data, too—at the end of the day, it’s your info and your call. Every report accessible in the Bench platform can be exported to an Excel file for easy sharing with anyone from business partners to accountants. You can discuss your prices in advance based on the work you’ve been asked to do. There are two additional benefits if this method will work in your situation. There are three types of certifications for bookkeepers that we recommend.

Client doesn’t have to provide benefits

A full-time bookkeeper handles the day-to-day accounting functions for your office. Keeping your books in order and up-to-date is the foundation of the financial strength of your business. Hiring a full-time bookkeeper in this situation could be the right answer for you.

They provide bookkeepers with a convenient and reliable method to generate accurate cost estimates tailored to their clients’ needs. Based on the average salary of a bookkeeper, you should be paying roughly $3,516 a month for bookkeeping if you choose to hire a bookkeeper. Keep in mind that this bookkeeping cost per month depends on your bookkeeping needs, where you run your business, and if you decide to hire an in-house bookkeeper or use online bookkeeping services. If basic bookkeeping is all that your company needs at this stage, you’ll need to decide whether to do the bookkeeping in-house or if you should outsource. If you decide to hire and manage a bookkeeper you’ll also have to decide whether the position is part-time or requires full time.

But with today’s advancements in technology, outsourcing has never been easier. Outsourcing can provide advanced and less costly bookkeeping service than a typical in-house bookkeeper. If you can manage your job and some of the accounting each month but need a little extra help, a part-time bookkeeper might be a good fit for your business. They can do work such as inputting receipts and tracking employee timesheets, accounts receivable and accounts payable. When hiring a part-time bookkeeper, management still needs to have someone reviewing the work of the bookkeeper. They require very different levels of effort and expertise and as you can imagine, the cost for full service accounting is much higher.

Bookkeeping Tools and Software

Once you feel comfortable with their business and how they work, then use those hours to calculate a fair value-based fee to charge in the future. If they do agree to provide retroactive records, you could end up with a pretty hefty bill. The cost of full-service accounting is hefty, and CPAs tend to charge a higher hourly rate than bookkeepers. With this strategy, bookkeepers establish predetermined fees for specific services or packages. Clients know upfront what to expect in terms of costs, providing them with transparency and budget predictability.

You’ll also get access to your very own tax assistant who can answer your tax and bookkeeping questions. Ultimately, these are all different ways bookkeepers 5 steps to filing partnership taxes help drive profitability and growth. Neglect this side of your business, and you could end up missing out on savings — or landing in hot water with the IRS.

The accounting software used can impact the price of the service. Maybe the freelancer is experienced in a single software and charges a lower rate for it. You can also find experts in numerous accounting software that charge more. Self-employed bookkeepers can charge clients $35 or more per hour. Many businesses rely on FreshBooks because of their flexible, trustworthy, and versatile system. You can use FreshBooks if you have your own bookkeeping service, or have trained an existing employee to handle it, or have an outsourced accounting company doing the job for you.

You want to hire a bookkeeper with the requisite qualifications. Freelance bookkeepers often come from different backgrounds, but this doesn’t mean they necessarily offer lower prices for their services. That’s why it’s important to consider a person who has at least a bachelor’s degree. FreshBooks is an invoicing and accounting software for small businesses.

With the right technology, you can automate bookkeeping processes and tasks that once took hours of your time. Marketing the services that add value to your clients outside of your typical responsibilities is a great way to increase revenue. You can take into account the client, the job type, your experience, along with many other factors to give a fair quote. In any industry, experience is influential in pricing decisions, and bookkeeping is no different. It means quality of service, efficiency, calmness, problem-solving, and confidence.

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